DYNAMIC ARCHIVE
For Regularly Retrieved Documents
If you require the daily retrieval of records, our dynamic archive option will suit you best.
Our expert team members actively strive to provide you with the best possible records management solution, tailored to your individual requirements. Although document storage processes vary from client to client, a typical process is outlined below:
Collection
ORBL archiving team will collect the records for archiving
(boxes/files) from your office at a scheduled time for registration and storage.
Transportation
Your files will be safely transported to our warehouse with
our own GPS-equipped vehicles to provide an extra layer of security.
Storage
Collected data will be archived securely at our record center using
unique barcode for each box and/or file is registered.
Physical Retrievals
Using our WMS you can quickly and easily request the
retrieval of your stored boxes or records directly to your premises.
Digital Retrievals (scan copy)
Scanned document (archived) can be retrieved
as your need. Our scanning experts can digitize any type of document.
Protecting your documents from theft, fire, flooding is essential. ORBL’ record center (warehouse) guarantees the safety of your documents at all times. We do not outsource any of our record storage or management processes. Access to our facility is limited to ORBL staff, each of whom have undergone pre-employment screening and thorough training. Our record centre is equipped with the following features to ensure long-term protection of your files:
For Regularly Retrieved Documents
If you require the daily retrieval of records, our dynamic archive option will suit you best.
For Sporadic Retrieved Documents
If you need to retrieve your files sporadically (file on demand) we recommend our Flexible achieving option.
For Rarely Retrieved Documents
If you rarely retrieve your files then our cost efficient deep storage solution is the ideal service for your archive.
All storage area are monitored by CCTV camera systems, 24-hour detection and protection against intrusion and fire. Facility access is strictly controlled and employees use proximity cards to enter secure areas.
You’re not just an account number to us. Our dedicated local account manager will work with you to create the most cost-effective solution to meet your needs.
We maintain a clean chain of custody for your records by transporting them between your offices and our purpose built warehouse by GPS-enabled vehicles.
ORBL runs a professional Warehouse Management Software that includes a comprehensive inventory tracking system, creating a detailed audit trail for your hardcopy records.
We do regular Pest Control (fumigation and vermin treatment) at a scheduled time at our warehouse ensuring safety of archived documents.