Physical Archiving

Outsourcing your physical document management will allow you to save time and space and to increase efficiency, while remaining completely secure. Our processes guarantee you complete traceability of your physical records. We provide a full complement of document archiving services, managing the archive life cycle of your records from digitization and storing, through to destruction. Our team of dedicated professionals will provide a turnkey solution that will benefit your business.

Document Storage Process:

Our expert team members actively strive to provide you with the best possible records management solution, tailored to your individual requirements. Although document storage processes vary from client to client, a typical process is outlined below:

Collection
ORBL archiving team will collect the records for archiving (boxes/files) from your office at a scheduled time for registration and storage.

Transportation
Your files will be safely transported to our warehouse with our own GPS-equipped vehicles to provide an extra layer of security.

Storage
Collected data will be archived securely at our record center using unique barcode for each box and/or file is registered.

Physical Retrievals
Using our WMS you can quickly and easily request the retrieval of your stored boxes or records directly to your premises.

Digital Retrievals (scan copy)
Scanned document (archived) can be retrieved as your need. Our scanning experts can digitize any type of document.

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Physical Archiving of Documents

WAREHOUSE STANDARDS

Protecting your documents from theft, fire, flooding is essential. ORBL’ record center (warehouse) guarantees the safety of your documents at all times. We do not outsource any of our record storage or management processes. Access to our facility is limited to ORBL staff, each of whom have undergone pre-employment screening and thorough training. Our record centre is equipped with the following features to ensure long-term protection of your files:

24-Hour Man Guard & Electronic Surveillance

Comprehensive Fire Management System

Regular Pest Control and Termite Treatment

Dual Access Control Mechanism

Comprehensive Disaster Recovery Plan

Secure loading and unloading areas

Document Storage Options

We provide you with the best information management tools, helping you unlock the potential in your documents and data. Our comprehensive suite of information management services includes:

DYNAMIC ARCHIVE

For Regularly Retrieved Documents

If you require the daily retrieval of records, our dynamic archive option will suit you best.

FLEXIBLE ARCHIVE

For Sporadic Retrieved Documents

If you need to retrieve your files sporadically (file on demand) we recommend our Flexible achieving option.

DEEP STORAGE

For Rarely Retrieved Documents

If you rarely retrieve your files then our cost efficient deep storage solution is the ideal service for your archive.

Why Use ORBL for Off-site Records Storage?

Secure Document Storage

All storage area are monitored by CCTV camera systems, 24-hour detection and protection against intrusion and fire. Facility access is strictly controlled and employees use proximity cards to enter secure areas.

Dedicated Account Manager

You’re not just an account number to us. Our dedicated local account manager will work with you to create the most cost-effective solution to meet your needs.

GPS-Enabled Vehicles

We maintain a clean chain of custody for your records by transporting them between your offices and our purpose built warehouse by GPS-enabled vehicles.

Self-Developed WMS/

ORBL runs a professional Warehouse Management Software that includes a comprehensive inventory tracking system, creating a detailed audit trail for your hardcopy records.